James, My one suggestion would be that you take the time to memorialize the informal meetings somehow. So often, brilliant ideas flow when there is not the pressure of a formal meeting and these ideas can be quickly lost. Putting up a “brainstorming board” in your office or in a public space, such as a conference room or employee lounge, is a great way to capture impromptu ideas. I regularly take a picture of my board with my cell phone camera and email it to all those that were involved. The ideas can then be codified in formal minutes at a later time. Dr. Jamie Morley