Get Your Students Hired
We definitely use the terms "enrollment" and "programs" and "scholarships" regularly in our process. Students constantly want to know what programs we offer; what scholarships are available and when they can register--or be fully "enrolled."
Some of the terms commonly used during the admission process includes accreditation, agent, enrollment, commission, advertising, Florida Administrative code, and marketing.
R. Shannon
Employment assistant- the institution means of assisting students with employment after completion of specific program.
Cancellation policy- the grounds for termination of contract when not followed by student.
program of interest- the course that might interest a student based on his choice of job after graduation.
The Enrollment Agreement is a legally binding contract that is signed by the applicant as well as the authorized personnel at the institution
I like this tool because it is a great way to ensure the quality of information we are giving to prospective students. I have placed the catalog, terms and definitions, organizational chart etc. I have also included infomation of various regulations. This not only protects the prospective student but I feel it will also protect me as an admissions rep so that I can deliver accurate information.
I have printed every page from the course that you are able to print. I also made sure to include the links of the various rules and regulations.
The enrollment process cannot be completed before the student is admitted to the institution and the admissions departement does not work with that process.
The most commonly used terms and definitions used on the admission process at the institution that I work are:
1) Admission form – Form used by student to enter his information and desired academic program. This can be also completed electronically.
2) Admission disclaimer – Form that indicates that the institution does not guarantee the student will be hired on the workforce upon completion of academic degree.
3) Recommendation letter – Attached form on the admission form which must be completed by three individuals (not family related) for recommendation purposes.
4) Online tutorial form – Is a form that informs which tutorials the student must complete before he enrolls on a online program. The student can complete the tutorial in our location or online. This also includes the minimal requirements the student computer equipment needs to log into the online learning platform.
We are opening a new school, so I will be the one creating the very first Resource Notebook for this school. I am so glad for all these guidelines because I will basically be the one who sets the standard for admissions since I am the first and only admission rep at this school. It makes me a bit nervous but with these guidelines I hope I can make a very useful notebook of information regarding the school, and I will certainly keep it next to me for constant reference!
Erika,
It is a process to bring all the materials together to form the resource notebook, but the end result is well worth your efforts. You will find it the most valuable book in your office.
Patty Aronoff
Sara,
All advertising must be clear and truthful. There can be no misleading information in advertisement. The Commission will review all advertising material at the time of the school's license renewal or at site visits.
Patty Aronoff
Roberto,
Excellent posting! You have demonstrated the importance of terms with clear definitions. These terms must be clearly understood and used in the proper context when conducting business.
Patty Aronoff
Nancy,
Scholarships must accurately explain the process for disbursement and include the disclaimer "or those who qualify."
Patty Aronoff
Maria,
The enrollment agreement and the catalog constitute the agreement between the school and the student.
Patty Aronoff
Accreditation-Accrediting Agency: provide volunteer membership for institutions and act as "gate keepers" for federal funding program participation if they are approved by the US Department of Education.
Advertising: Form of public notice offering training or education to public or recruiting stuidents to enroll in an institution.
Enrollment: Registering students to take programs or courses.
Enrollment agreement: A legally binding contract that is signed by applicants to licensed institutions.
Tuition: The cost of the program of choice.
Admissions Interview: The process through which a prospective student attains the necessary information to make an informed enrollment decision; involves a formal meeting between the student and an admissions representative. A wide range of information topics are covered including but not limited to: programs offered, admissions requirements, and financial aid.
Title IV Funding: A form of financial aid for which students need to qualify. Federally funded.
Program: A series of courses that when finished by the student, comprises the basis for the body of knowledge he/she wants to attain. Once successfully completed the student qualifies to receive recognition by earning a degree, certificate, license or whatever they are trying to attain.
Schedule: The sequence of classes the student has registered to take in any given class period.
Financial Aid Overview: The process through which a prospective student meets with a financial aid representative to find out what he/she needs to do to find out if they qualify for financial aid.
Campus Tour: An activity done for and with prospective students where the prospective student is shown around the campus, introduced to employees that are going to be able to answer their questions or help them with their particular needs like, student services department, financial aid department, career services, registrar, record keeping, tutoring, learning center, class rooms etc.
Orientation: New students are invited to an informational meeting where key employees are introduced, procedures explained, schedules are given out, books are picked up, etc.