At the end of each grading period. At the school I currently work at we do advise the student midway through each course and at the end as a best practice.
Misty,
Keep in mind that the rules state any program in excess of 200 clock hours porogress must be evaluated at least every eight weeks. For credit hour programs, evaluation of a student's progress comes at the midpoint and end-of term for academic semester or academic quarter or at least every eight weeks.
Gerald Parr
A student must be evaluated regarding progress at the mid point and at the end of each evaluation period. We are on a quarter system so we evaluate Satisfactory Academic Progress (SAP) at the end of each course or half quarter. Any student who fails to meet SAP must be able to meet SAP by the next evaluation period or they must be dismissed. They can reenroll and attend on SAP probation for a full quarter. Our completion requirement is 67% or 1.5 times the program length and our GPA requirement is 77%.
Richard,
Your policy regarding evaluation period is in agreement with the TWC regs. Keep in mind that TWC sets minimum standards and if a school decides to be more restrictive in their applying of the standards, that is not a problem. The only issue that would arise is if a school uses a policy that is less restrictive than the TWC minimum standards.
Gerald Parr
A school must evalaute student progress within the time frame standards established. For example, there are no progress requirements for seminars. For programs of 40 clock hours or less, progress is determined by a passing score on a final examination. For programs that are 41-200 clock hours students must be evaluated at the middle and end of each progress period. Programs in excess of 200 clock hours must evaluate progress at the end of each grading period which may be no longer than 8 weeks. Degree granting schools must evaluate progress at least every eight weeks.
Minimum requirements for graduation include a minimum GPA of 2.0 on a 4.0 scale and a passing grade on all required subjects.
Whether a program is 4, 6, 8, 10, etc. weeks, evaluation of progress should be no less than twice during each term- for all students. Whether doing poorly or doing well at the half-way point of the term, students should be informed of their progress. This way, they become comfortable with those doing the academic advisement. Further, this gives the school the opportunity to gather new personal data on the student every few weeks on a standardized schedule. This will help with default management and with placement when the time comes.
We evaluate student progress on a class by class basis and rate them by cummulative GPA. They must maintain a 2.0 and attend at least 80% of the course or they are placed on probation. If they have not achieved a 2.0 by the end of the probation, they are removed from the program.
In order to graduate or complete the program, they must successfully complete all courses at 80%+ attendance and with an overall 2.0 GPA.
Don,
Your procedure appears to meet the requirements. Also keep in mind the timing of evaluation. Progress must be evaluated within certain timelines, such as at the midpoint and at the conclusion of a grading period. This is necessary to allow students to improve their grades/progress prior to the end of the period, thus allowing them to avoid negative consequences.
JP Mehlmann
Student progress is evaluated at the end of each grading period and a secondary review by financial aid is done at the scheduled mid-pont. Students must successfully complete each subject and maintain a minimum of a "C" average (2.0)throughout the training period.
Gregory,
That is correct as long as the mid-point is not longer than 8 weeks. Also, it is important to advise the students of their progress and maintain documentation for all students warned for not making satisfactory progress. The underlying principle is that a student has time to improve their progress prior to the end of the grading period.
JP Mehlmann
For the school i run, the students are evaluated at the end of course and they must pass with a 2.0 GPA
Marilyn ,
Thank you for your post. Keep in mind this is a 2-part question: 1) how often must progress be evaluated and; 2) what are the minimum requirements. The TWC CSC rules vary based on length of program. For programs over 200 hours, progress must be evaluated at least every 8 Weeks. Credit hour schools must evaluate progress at the mid-point of a quarter or semester or at least every 8 weeks. The principle here is that the student is advised early so they have an opportunity to improve their grade(s) prior to the school taking action such as academic probation.
JP Mehlmann
Our school totals 315 clock hours (14 weeks), therefore we would have evaluate progress at 8 weeks and then at the end of the session. Minimum requirements are a 2.0 cummulative GPA and meeting the attendance requirements.
Brent,
Sounds good. You may have seen from the other comments, it is important to give the student feedback on their progress early enough so they can rebound and still pass the course/program.
JP Mehlmann
We evaluate every 6 weeks and at the end of the 11-week term. This is helpful to students' progress.
Doris,
The 2nd part of this question is : what are the minimum requirements for graduation? Most school graduation requirements are linked to satisfactory progress policies such as graduating with a 2.0 min. GPA and meeting attendance requirements.
JP Mehlmann
We must evaluate progress at the end of each grading period, which cannot exceed 8 weeks. We provide progress reports/transcripts at mid term, along with a warning letter and request to meet with student services to establish an academic success plan for those with a grade below 70%. We also provide progress reports/transcripts at the end of the term. 70% is the minimum required grade for graduation.
Students must be evaluated at least every 8 weeks. We find that evaluating at midpoint in their term - at 6 weeks - is beneficial to the student. If the student is falling behind this gives him an opportunity to pull up his grades and complete his labs; therefore, he has a strong possibility of passing the term.
Degree granting schools must evaluate progress every academic semester/quarter, or at least every 8 weeks in block-time programs.
Graduation requirements for degree granting schools is a minimum GPA of 2.0 on a 4.0 scale and a passing grade on all required subjects.
Important to remember that the requirements differ somewhat with regard to programs with 41 - 200 clock hours, in excess of 200 clock hours, and degree granting colleges.(Seminars have no progress standards.)
Hi Marcy,
I believe you covered all of the bases. One of the big challenges with monitoring satisfactory progress is to ensure that your procedures are thorough enough that students don't slip through and continue on when they actually did not meet the SAP criteria.
JP Mehlmann
