James,
Your progress policy seems sound and is even more stringent the the TWC requirement of 80% attendance.
JP Mehlmann
Michael,
This is correct - keep in mind also the attendance portion of the graduation requirements (80% per TWC or your policy if more stringent) as well as the maximum time to complete of 150% of the normal time.
JP Mehlmann
A student’s academic progress must be evaluated at the end of every grading period. This requirement is in place for students that are enrolled in programs with over 200 clock hours. A overall grade point average of 2.0 out of 4.0 is considered good academic standing and is required to graduate from the program.
we evaluate the student as he progresses through the course and then at the end of each course.The touch points during the course let us monitor his progess and if we see that it looks like he will not be successful we can offer guidance and assistance along the way.The students are given progress reports and are told it takes 70% to pass and that they must have a 90% or better in attendance to graduate.
Harvey,
That is correct. Please keep in mind the TWC CSC graduation requirements of at least 80% attendance and a passing grade in each course.
JP Mehlmann
Harvey,
Sounds good as long as your progress evaluation points are at the mid-point of the term or at least every 8 weeks (whichever comes first). In addition, TWC CSC requires passing each course and least 80% attendance to graduate.
Hi JP, in this section it states "A student who withdraws for a reason unrelated to the student's academic status after the 75 percent completion mark and requests a grade at the time of withdrawal shall be given a grade of "incomplete" and permitted to re-enroll in the course or program during the 12-month period following the date the student withdrew without payment of additional tuition for that portion of the course or program." I understand this as saying a student will not be charged for making up a class with a grade of incomplete but does the school have to assign an "incomplete" or is a "W" for withdrawn acceptable? Thanks!
Lisa,
Hi Lisa,
I think a "W" is ok as long as the student did not request a grade. If the student requests a grade, then an "I" would seem necessary. I believe the TWC is more concerned that such students who return within a year are not charged additional tuition. If your catalog covers this information then it is up to the student to be aware of the policies. Thanks.
JP Mehlmann
For programs in excess of 200 clock hours and are offering courses approved on a credit hour basis the progress is to be evaluated at the midpoint and end-of-term for the academic semester or at least every eight weeks. If student is not making satisfactory progress at midpoint they will be advised and put on a probation plan until the end of the next evaluation period. If progress is not improved the student will be terminated for the minimum of one grading period. If progress is improved the student if off probation. To help the students be successful our school has them meet with an advisor every week to check progress and offer assistance.
The Minimum requirements for graduation is a 2.0 cumulative GPA.
Beki,
Good answer. Although not always thought of as a satisfactory progress issue, another graduation requirement is that the student finish within 150% of the normal time to complete. For students with multiple drops/re-enters, the decision whether or not to allow a re-enter could be based on if the student would exceed 150% if he/she returns to school.
JP Mehlmann
Our program is only 160 hrs and lasts for 3 weeks. we do progress reports once a week and daily in terms of making sure students are progressing on pace.
Juan,
Since your program is short, be sure to review the TWC CSC rules to make sure that your progress policy (including graduation requirements) is in compliance.
JP Mehlmann
A school must evaluate a students progress at the middle and the end of each marking period. A student must have a minimum GPA of 2.0 and passing grades on all subjects.
Student progress must be evalutaed at least every 8 weeks.
Katherine,
That is correct however the requirement includes verbiage that the school evaluate progress "at the midpoint or at least every 8 weeks..." In addition, Graduation requirements usually include: the student satisfactorily pass all courses and maintain at least a 2.0 GPA.
JP Mehlmann
Progress requirement for courses of 40 clock hours or less is evaluated at the end of the course. For 41 through 200 clock hours, it is evaluted at the middle and end of each progress evaluation period. For programs longer than 200 hours, evaluation is completed at the end of each grading period which may not be longer than 8 weeks.
As a degree granting school, we evaluate progress every academic semester. The requirement for graduation is a minimum GPA of 2.0 on a 4.0 scale, and a passing grade on all required subjects. Our passing grade for General Education courses is 70%; and 76% for the courses in the core program.
Susan,
It sounds like your policy is well within the TWC CSC rules. As a reminder, it is important to maintain documentation of advising and/or other actions taken for students not meeting the progress policy.
Thank you!
JP Mehlmann
We have set up system to talk to the student advisors, if s/he fails to pass a evaluation period. The advisors provide specific way to improve his/her score, and also provide alternatives of the career.
Prem,
Thank you for your post. The forum question pertains to the satisfactory progress policy and graduation requirements. In regards to Satisfactory Progress policies, the TWC CSC rules include that progress must be evaluated at least every 8 weeks or at the midterm for programs longer than 200 clock hours. For complete rules, please see the rules at: §807.222. Progress Requirements for Residence Schools. Graduation requirements typically follow the 2.0 GPA and 80% attendance, and completing all courses within 150% of the normal time to complete. (again, see the rules for details).
Thank you,
JP Mehlmann
Schools should evaluate progress at the end of each grading periods. Grading periods may not be longer than eight weeks. Schools offering courses approved on a credit hour basis must evaluate progress at the mid point and at the end of the term for the academic semester or the academic quarter or at least every eight weeks.
